Arena is a leading private Developer Builder based on the Gold Coast with a focus on the medium and high-rise residential sector.  We are a team of passionate master builders who take immense pride in the quality of our work and continue to embrace industry innovations for the benefit of our purchasers. We operate with a small, yet highly experienced team, with a terrific culture based on mutual reward. 

We are seeking an experienced and capable Contracts Administrator (CA) to join our team to work on an upcoming $80M+ project in Main Beach!

Expectations of the role:

• Develop, prepare, and review contracts, subcontractor packages, scopes, and procurement schedules, ensuring they comply with relevant laws and codes

• Review contract estimates, including proposed materials and costs 

• Drafting and negotiation of subcontracts and subsequent administration

• Actively engage with the site teams to understand the delivery requirements and timings

• Forecast and manage expenditure, along with financial reporting

• Review, negotiate, and finalisation of subcontractors and suppliers

• Analysis of packages for cost savings and analysis of tenders including subcontractor recommendations

• Ensure constant review of Project Budgets & identify potential cost savings

• Scopes and claims interpreting architectural plans

• Administration of RFI's to relevant stakeholders, architects, and consultants

• Manage all cost and contractual matters ensuring project costs, revenues, claims, and supplier agreements are administered

• Initiate, review, analyse, plan and administer the closing of contracts

• Ensure payment schedules are processed in accordance with the Security of Payment Act

• Measuring and approving subcontract progress payments

• Undertake monthly financial reports relating to cost and budget

• Assist with dispute resolution matters

Minimum requirements:

• 3+ years residential construction experience necessary

• Relevant Construction Management, Quantity Surveying, or Engineering tertiary qualification

• Experience in contracts administration cost control and contingency and risk management functions on residential projects

• Manage and maintain cost control software (Jobpac), including budget entry, commitments, forecasting, variations, payments, and coding of invoices. 

• Assist in preparing all required reports for monthly project report meeting, proactively advise of any new risks, opportunities or changes, and participate in strategic discussion. 

• Strong communication, analytical and negotiation skills

• Have the ability to work both autonomously and as a part of a team

• The ability to write a detailed scope of works

• An accurate understanding of budget cost control and project forecasting

• Preference will be given for candidates who are local to Gold Coast and have experience in our SEQ construction industry.

Only shortlisted candidates will be contacted.