Medical/Health Receptionist /Administrator/ Allied Health Assistant Level 4 – Part-Time or Casual

Staff: 2 Positions available

Location: Beaudesert, QLD (servicing Scenic Rim & Logan regions)
Hours: 10–25 hours/week

Part-Time or Casual | Job Share | Possibility of Permanent Role
Start Date: ASAP

Join our Reputable and Supportive Allied Health Practice

We're growing – and we're looking for the right person to grow with us! If you're proactive, organised, friendly, and passionate about helping people, we'd love to welcome you to our dedicated and vibrant team.

Our practice offers a positive and family-oriented environment where every day feels rewarding. You'll work alongside a team of experienced and supportive professionals in a fast-paced clinic and specialised gym setting.

Make a genuine impact while maintaining work-life balance. Help clients achieve meaningful health outcomes through evidence-based care, with flexible work arrangements that support your wellbeing and professional success.

🧩 Key Responsibilities - Allied Health Assistant Level 4

· Program Execution: Guiding clients through structured, prescribed exercise and stretching routines.

· Safety & Motivation: Providing in-clinic support so clients feel safe and encouraged while moving.

· Setup & Maintenance: Preparing therapy spaces, organising gym equipment, and cleaning up after sessions.

· Admin & Reporting: Documenting patient progress, reporting any changes directly to the AEP, and helping with scheduling

🧩 Key Responsibilities – Administration & AHA level 4

• Be the first point of contact for clients and visitors – in-person and over the phone

• Manage incoming calls, emails, voicemails, and appointment scheduling

• Maintain a clean and welcoming front-of-house, reception, and kitchenette

• Support allied health professionals with administrative tasks including invoicing, data entry, filing, scanning, photocopying, and managing client files

• Prepare appointment reminder messages and reschedule appointments as needed

• Assist in marketing efforts such as basic social media and content tasks (desirable)

• Ensure reception and clinical areas remain tidy and stocked throughout the day

• Open and manage our clinic software, emails, calendars, bookings, referrals and waitlists

• General admin tasks including managing bookings, cancellations, re-bookings, and gym sign-in sheets

• Basic cleaning duties including vacuuming, dusting, and wiping down equipment and surfaces, washing dishes

🧠 Essential Skills & Qualifications - Administration and AHA

• TAFE Certificate 4 in Allied Health Assistance (for AHA role)

• Proven experience in reception/admin, ideally in a medical or health-related setting

• Excellent written, literacy, verbal communication and interpersonal skills

• Professional, compassionate, and friendly approach to clients and colleagues

• Strong computer literacy – Medical Practice Software, Microsoft Office (Word, Excel, Outlook)

• Highly organised with strong time-management and multitasking abilities

• First Aid and CPR Certificate - Current

• Working with Children/Bluecard - Current

• Police Check Certificate - Current

  • Police Check Certificate must be obtained within the last 12 months

• High level of confidentiality and discretion

• Be an Australian Citizen

• Non-citizens with Australian work rights will be considered on a case-by-case basis

🌱 Desirable Skills & Experience

• Experience with medical admin/reception systems (Splose highly regarded)

• Familiarity with Medicare, NDIS, Workcover, DVA, Private Health, and Insurance billing

• Experience in the Australian Health System

• Understanding of funding guidelines for allied health clients

💰 Remuneration & Benefits

• Award wage (commensurate with experience)

• Performance bonuses

• Free onsite parking

• Close to local cafés and shops

• Disability inclusive workplace

• Work-life balance and flexibility

📩 How to Apply

If this sounds like the role you've been waiting for, we want to hear from you!

Please send your resume and a brief cover letter to: ********@oahhub.com.au

Applications will be reviewed as they are received – don't wait to apply!